Administrative and Finance Officer at RCY

1. Financial Management

• Oversee financial operations for cooperative partners related to WFP-supported programs, including budgeting, forecasting, monitoring, and reporting.
• Ensure timely and accurate processing of financial transactions in compliance with WFP financial policies and donor requirements.
• Prepare monthly, quarterly, and annual financial statements and reports according to WFP and donor reporting standards.
• Review project expenditures to ensure adherence to the budget and address any variances in coordination with program managers.
• Support audit preparations and respond to audit inquiries by providing required financial documentation.

2. Budgeting and Financial Planning

• Participate in budget preparation and analysis for WFP-related projects to ensure resources are effectively allocated.
• Regularly review budgets to align with operational priorities and identify potential areas for cost savings.
• Monitor funding allocations and collaborate with WFP and internal teams to maximize available resources.

3. Administrative Support

• Manage administrative tasks for WFP-supported projects, including procurement, office management, asset management, and logistics, ensuring compliance with WFP policies.
• Oversee office facilities, coordinate maintenance, and ensure adherence to health and safety standards.
• Supervise support staff within the administrative and finance unit to ensure efficient daily operations.
• Organize and maintain documentation and records of all administrative activities.

4. Compliance and Risk Management

• Ensure compliance with WFP internal controls and financial policies to mitigate financial and operational risks in WFP-supported projects.
• Conduct periodic reviews to ensure adherence to WFP guidelines and standards, addressing any identified gaps.
• Maintain compliance with donor agreements by aligning all financial transactions and reports with donor specifications.

5. Human Resources and Staff Support

• Provide administrative support for HR functions in WFP-supported projects, including payroll processing, timesheet tracking, and onboarding.
• Coordinate with HR to resolve administrative issues related to employee benefits, contracts, and records.

6. Stakeholder Engagement and Reporting

• Engage with internal and external stakeholders, including program staff, donors, and suppliers, to ensure effective communication within WFP-supported projects.
• Prepare reports and updates for stakeholders, highlighting financial and administrative performance and addressing key issues as necessary.

Qualifications and Experience:

Education: Bachelor’s degree in Finance, Business Administration, Accounting, or a related field. A Master’s degree and/or professional certifications (such as CPA, ACCA) are advantageous.

Experience: A minimum of 3-5 years of experience in finance and administration, preferably with international organizations or NGOs. Familiarity with WFP or UN systems is a plus.

Skills and Competencies:

• Strong analytical skills, with expertise in financial analysis and reporting.
• Excellent organizational abilities, with a capacity to manage multiple tasks efficiently.
• Effective interpersonal and communication skills.
• Experience with ERP systems, particularly SAP or similar financial software.

Language: Proficiency in English; knowledge of an additional UN language (such as French or Spanish) is beneficial.